Privacy and Data Policy

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Summary: The Python Software Community in Ghana only collects the information necessary to register you for PyCon and to provide you access to the PyCon content and services. Registrant contact information is NOT shared with third parties without your explicit opt-in consent.

If you submit a talk, tutorial, or other content, then your name will be publicly associated with your personal content for purposes of giving you credit for your contribution to the conference and to maintain historical records.

You may opt in to getting email messages about the PyCon conference, and you may opt-in to sharing basic contact information with sponsors of PyCon. Choosing not to opt in will in no way detract from your ability to attend or engage with PyCon.

Who Is Responsible For The Personal Information That We Collect?

For the purpose of data protection laws, the Python Software Community in Ghana is the data controller in respect to the personal information that we collect and use as part of our operations. As the data controller, we control, manage, and dictate the purpose for which your personal information is used and how we use your personal information for our operation. Only our system administrators and our support team have access to your data and we are making sure that they comply with relevant data protection requirements in their volunteer work. You can amend and remove any information at any time, from your profile page of the conference website.

If you choose to provide your personal information to other parties during PyCon, including sponsors, then their data privacy policies apply to the data that you give to them.

What Personal Information Do We Collect?

The type of personal information that we may collect include, but is not limited to the following:

  • Full name
  • Address
  • Phone Numbers
  • Email Addresses
  • Other Contact Information
  • Payment Information
  • Company, Firm, Organization, Agency, or other entity information
  • Photograph
  • Biographies
  • Preference Information, such as communications that you receive from us
  • Dietary Preferences and Requirements
  • Information that you provide to use for the purposes of attending meetings, events, webinars, and other programs
  • Any other information relating to you (or other individuals) which you may provide to us

If you provide personal information to us regarding or related to a third party, then you confirm that you have the consent of the third party to share such personal information and that you have made the information in this Privacy Policy available to the relevant third party.

We use the information you give us to create and find badges, track helpdesk questions, write invoices, show your profile (if made public), contact you with updates regarding the conference and provide you with access to announcements for subsequent events. For speakers, we may also use the information in the conference booklet, the schedule and on web pages of the conference website. In some cases, we may also use the information to contact you in case we need your help or to address issues we find with the registration data or to resolve helpdesk issues.

Some of the information is also used to create demographics for the conference in anonymous and aggregated form. We use this for advertising the conference to potential sponsors.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links leaving our site, we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites, which are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

How Do We Use The Personal Information That We Collect?

Python Software Community collects personal information for the following principal purposes. The list below will state the purpose and the reason for the purpose of collecting your personal information.

To provide the PyCon website to you
To enroll you for PyCon-related mailings (opt-in only)
To register you for events, tutorials, and other services
To provide you with information about Python, PyCon, and events within PyCon
To allow you to connect with PyCon sponsors (opt-in only)
To communicate with you and to respond to your questions, inquiries, or concerns
To administer and improve Python Africa and PyCon, including the websites, events, tutorials, and other services
To process your payment for PyCon services and events
To prevent and detect fraud
To protect and enforce our legal rights

We do this for our legitimate business purposes, and under certain circumstances, to perform a contract between you and us. We may request your consent in circumstances where a legal justification over and above legitimate interests is required by applicable law.

Audio, video recordings and photography

We will have audio and video recordings during the event (for e.g. the talk recordings), as well as one or more photographers taking pictures to help us with marketing the conference. We may publish these photos and recordings on our websites, or third-party sites such as Flickr, or YouTube, social media, and in other marketing material such as brochures, flyers and promotional videos. We will take care not to make public photos, videos or audio recordings which could cause harm to the individuals shown/heard on them. If you do find such pictures/videos/audio recordings on any of our sites or accounts, please write to to ask for review.

Your Rights, Including Removing, Correcting Or Updating Personal Information

If you change your mind on the use of your information or wish to access, correct or update personal information (such as your address), we will endeavor to correct, update or remove the personal data that you give us. Information that you have explicitly made available for unrestricted public access, such as having your name associated with a talk that you provide, may not be able to be deleted.

While there is no continent-wide, unified data protection law within the AU, the African Union Convention on Cyber Security and Personal Data Protection (Malabo Convention) offers a framework adapted into Ghana's Data Protection Act of 2012 provides several rights to individuals to control their personal data including -
Right of Access to your Personal Information
Right to Rectify your Personal Information
Right to Erasure of your Personal Information
Right to Restrict the use of your Personal Information
Right to Data Portability
Right to Object to the Personal use of your Information
Right to Withdraw Consent
Right to Complain to the Relevant Data Protection Authority
An exception to data wiping is invoices and accounting data: if you have bought something on our website, we are legally required to preserve the invoices for at least 6 years after the conference.

How Long Will We Keep Your Personal Information

We will keep your personal information for no longer than is necessary for the purposes for which the personal data are processed.

Questions, Concerns, Or Complaints

If you have any questions, concerns, or complaints about this Privacy Policy, please contact You are entitled to make an anonymous complaint or inquiry in relation to this Privacy Policy or your privacy rights; however, we may require you to identify yourself if required by law or it is impracticable for us to deal with your matter otherwise. We will acknowledge receipt of any complaint and will strive to provide you with a written response within 30 days of receipt of your complaint. There may be instances where this is not possible due to the circumstances under which the complaint was made, the content of the complaint, and the scope of the complaint. If this is the case, we will respond to your complaint in a reasonable and practical time.

Informing you about updates regarding this policy

We may have to update this policy every now and then to add new services or make changes to adapt it to new regulations. In order to keep you up to date with changes to our policy, we will issue notices on our website, our news channels and in some cases also send you an email explaining the change. In case of a possible data breach, we will try to contact you directly via email, if we believe that your data was affected.

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